Planning your wedding can be a lot of work, but it should also be a lot of fun. My goal is to provide you with helpful ideas and suggestions that will reduce your work and increase your overall enjoyment. If you have any questions regarding your contracts, wedding planning sheet, payments, etc. please feel free to call or email me directly. I am available to answer questions special music ideas, traditional formalities, and order of events, etc.
Click button to Print Wedding Planner List:
Planning your Wedding Reception
Sound System Setup
An important factor in the success of the reception is where the sound system is to be set. It is essential that the system be placed in an area directly next to the dance floor, and that the DJ has a good line of sight to the head table and room entrance, if possible. It is not a good idea to surround your dance floor completely on all four sides with tables. Remember, my speakers need to carry sound to the dance area. If they are tables directly between the speakers and the dance floor, the guest seated at those tables will have an uncomfortable level of sound. If your guests are seated in an adjacent area or room, I can provide additional speakers so that all of your guests can hear the announcements and music at a comfortable level. (A nominal charge may apply for this customized speaker option)
Sequence of Events
In addition to the setup, the order and timeline of events is a very important part of the overall success of your wedding reception. As an experienced entertainment professional, I am an expert at helping you plan the very best sequence for all events and formalities.
Bride and Groom to Welcome and Thank Guests
Receiving lines are very rarely used anymore as a method of greeting your guests. They tend to be time consuming and problematic, especially with larger wedding parties. Here is a fun and memorable alternative to the typical receiving line: Prior to dinner, the bride and groom are given a wireless microphone at the head table. This is a wonderful opportunity to welcome everyone and to do any special acknowledgments, such as a guest who has traveled a long distance or family and friends who have contributed in the preparation of the ceremony or reception. It is especially meaningful to hear publicly from the bride and groom how important their family and friends are to them.
It is important for meal service to begin in a timely manner. Remember, although you have just arrived, your guests have been waiting for some time. During your pre-planning phases you will coordinate an approximate mealtime with your caterer. It is easier for your caterer to move food service back if you are running late than it is to move it forward if you are ahead of schedule. Once you have had the opportunity to enjoy your meal, it is a good time for the bride and groom to visit with their guests. Typically, most guests will still be eating, giving you about twenty minutes or more to mingle from table to table.
The toast is usually done at the beginning or at the conclusion of the meal. At these times, you have all the guests' attention, and it is easier for the caterer or banquet staff to pour for a champagne toast when guests are still at their tables. I will have a wireless microphone available for the toast, which can be done by the best man, maid of honor, parents, or any others you designate in advance. I strongly discourage open toasting at most events. This can be a slow and awkward process that drastically impacts the smooth flow of your reception.
This can be done after dinner or later in the reception. The fun in this formality is in the anticipation, and I suggest a playful, yet sensible attitude while feeding each other.
When the time comes for the bouquet toss, I will gather the single ladies on the dance floor. You will want to be sure that you throw your bouquet is handy. Following the catch, your photographer will often take a photo of the bride alongside the woman who caught the bouquet. The choice is yours...I would be happy to suggest other options that will allow you to present your bouquet and still create a memorable and unique moment for you and your guests.
Garter Removal and Toss
Following the bouquet toss, I will invite the single men to the dance floor. For the garter removal, the bride can sit on a chair. The groom will then get down on one knee in front of the bride. Once the garter has been removed, the bride will step to the edge of the dance floor and the groom will toss the garter.
At times, a bride and groom will ask the man who caught the garter to place it on the leg of the woman who caught the bouquet. If you choose in advance to add this formality to your reception, I will double-check with you after the garter toss. You may want to forgo the event depending on who catches each item.
Bride and Groom First Dance
All the attention is focused on the dance floor...the first few notes of your special song begin to play as your share your first dance as husband and wife. Many couples choose to have the wedding party join them halfway through the dance. By doing this, you give the photographer an opportunity to photograph your wedding party, plus it shortens the amount of time the two of you are dancing alone. If you have practiced or choreographed your dance, you may still want to dedicate a special song to the wedding party (and their significant others) later in the dancing.
One of the most traditional event at the reception is the moment the father of the bride dances with his daughter. This song can also include the groom with his mother.
If the groom would like to have his own dance with his mother, it is traditionally done immediately after the Father/Daughter dance.
Other Spotlight Dance
For some brides, a special dance with a Stepfather, Uncle, Brother or close family friend is done in lieu of a Father/Daughter Dance.
I will invite all your friends and family to join you on the dance floor. The best parties always have a blend of fun songs that please all age groups. I will welcome requests and play a mix that will keep all generations dancing and entertained.
If you decide to do a money dance, I will announce it as an opportunity for your friends and family to share a special slow dance with the bride or groom. I will ask the best man and maid of honor to assist me in collecting the money. This will ensure the timely flow of the guests. It's a good idea for the bride and groom to remain on the dance floor at the conclusion of the money dance. As the tempo picks up, your presence will encourage all your guests to join you as the fast dancing resumes.
Dedications, Birthdays, Anniversaries, etc.
Be sure to list any special announcements you would like me to make. This is a great way to personalize your event and recognize special loved ones.
I will conduct myself in a professional and courteous manner at all times throughout your reception. If you feel I need to be aware of any sensitive information regarding your event. Family or guests please let me know.
Anything Else I Should Know?
If you are having a video presentation, singer, musicians, centerpiece giveaway, or any other personalized additions that will make your party unique please list them.
Final Payment of Balance Due
The final payment is due seven days prior to your event, unless otherwise arranged in advance. I realize that sometimes wedding coordinators or other family members handle this final balance. Payment may be made in cash, check or money order, payable to: Robert Bopp
My standard policy does not require that you provide me with meal service and beverages. Many clients choose to include me as a courtesy.
Unlike many other service professionals, I do not contractually add service charges or gratuities. My goal is to provide you with a premium level of service. However, at the conclusion of the reception a gift of gratuity for the services provided is appreciated.
Thank you for choosing my services as a part of your special day. I consider it a unique honor. If I can do anything to be of further service to you, please do not hesitate to call.